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Accommodation

WARNING

We would like to make you aware of a situation that has been brought to our attention. There is a company, Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events to assist with hotel reservations.

Please note that only GUARANT International, as the official CEOC Congress Secretariat, is authorized to offer hotel reservation services for the CEOC Delegates.

In case you are contacted by any other companies/ unknown vendors by phone or emails, we urge all attendees not to sign anything or enter into any conversation with them or reply to any emails.

 

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 11th Central European Orthopaedic Congress (CEOC 2016) and will handle all related arrangements.

A number of hotels of various categories at reduced rates are available for participants of CEOC 2016.  

LIST OF HOTELS

All hotels are located within a reasonable distance from the Kaiserstein palace.

Hotel

Category

Price in EUR
SGL / DBL

Deposit
Required

Cancellation
Fee

Kaisterstein Palace Zone

Diplomat – superior room

****

100 / 100

1 night

1 night

14 min by tram

International Prague

****

89 / 99

1 night

1 night

16 min by tram

B&B Hotel Prague-City

***

42 / 53

1 night

1 night

30 min by tram / city centre

Jelení Dvůr

***

84 / 84

1 night

1 night

10 min by tram

Masaryk Dormitory Hotel

***

48 /56

100% Pre-payment

100% Pre-payment

20 min by metro

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, he Congress Secretariat will  automatically change the price of your hotel room and inform you in writing about the new rate.Please note that price of accommodation is not included in the registration fees. 

GROUP RESERVATION

For group reservations please contact the Congress Secretariat at e-mail address [email protected], telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

 

HOW TO MAKE A HOTEL RESERVATION

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form.

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.    

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation hotels all hotels (except of Masaryk Dormitory Hotel)

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until May 11, 2016. 

Reservation confirmation for Masaryk Dormitory Hotel

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. 

Hotel accommodation must be paid until May 11, 2016.

In case you share the room with another workshop participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the workshop.  Please include this request as a note in your accommodation form. 

 

CANCELLATIONS, CHANGES AND REFUNDS

Please inform GUARANT International about any amendments or cancellations in writing by e-mail [email protected]  or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions for all hotels (except of Masaryk Dormitory Hotel)

The following cancellation conditions apply to the cancellation of a hotel reservation:

Cancellation before and on May 11, 2016

Full refund (less 30 EUR handling fee)

Cancellation after May 11, 2016

one night cancellation fee

No show

one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.  

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Congress Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.

Cancellation conditions for Masaryk Dormitory Hotel

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation:

Until May 11,  2016

Full refund (less 30 EUR handling fee)

May 12, 2016 – May 25, 2016

20% of total amount

May 26, 2016 – June 03, 2016

50% of total amount

From June 04, 2012       

100% of total amount

No show

100% of total amount

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Congress Secretariat will process all reservation requests by June 6, 2016 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 30 EUR handling fee. 

METHODS OF PAYMENT

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

2. Bank transfer

Please note that payments by bank transfer will only be accepted by May 18, 2016. After this date only payments by credit cards will be accepted ( by using the Online Payment System).

Hotel accommodation must be paid in EUR:   

Bank name

Ceskoslovenska obchodni banka

Bank address

Na Príkope 18, 110 00 Prague 1, Czech Republic

SWIFT/BIC

CEKOCZPP

Account name

GUARANT International spol. s r. o.

Account number

478533893/0300

IBAN

CZ69 0300 0000 0004 7853 3893

Details of payment

21618…(ID number on the Letter of Confirmation)

 

Message for the    recipient

participant's name

 

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